Subcontractor Management for General Contractors
Every sub, every project, every certificate of insurance — in one place. Issue POs, track COI expiry, pay on time, and sync to QuickBooks for 1099 season.
Core Features
What KonstructIQ gives you for sub management
Sub roster with 170+ trade tags
Tag every sub with the trades they perform — from Site Work to Painting to specialty electrical. 170+ predefined trade tags. Multi-trade subs supported. Searchable and filterable by trade, business name, or contact.
COI tracking with auto-expiry alerts
Track General Liability, Workers' Comp, Commercial Auto, Professional Liability, Umbrella, and Contractor's Tools per sub. Color-coded status badges: Active, Expiring Soon (within 30 days), or Expired. Attach COI PDFs directly to the sub record.
Portal access for subs
Invite subs to a read-only portal via the same magic-link system your clients use. They see their POs, invoices, and project summaries — no app to install, no login to manage.
Issue POs, convert to bills
Full purchase order workflow from draft through vendor-signed approval. PO line items tie to budget items for committed-cost tracking. One-click conversion from approved PO to bill — no re-keying line items.
Pay subs directly
Pay bills by ACH, virtual card, or check directly from KonstructIQ. Auto-suggest preferred deposit method per sub. Validate ACH account holder names before sending.
QuickBooks sync for 1099 prep
Sub records sync to QuickBooks Online as vendors automatically. All bills and payments sync too — so 1099 totals are accurate without a year-end reconciliation sprint.
Core Features
What KonstructIQ gives you for sub management
Sub roster with 170+ trade tags
Tag every sub with the trades they perform — from Site Work to Painting to specialty electrical. 170+ predefined trade tags. Multi-trade subs supported. Searchable and filterable by trade, business name, or contact.
COI tracking with auto-expiry alerts
Track General Liability, Workers' Comp, Commercial Auto, Professional Liability, Umbrella, and Contractor's Tools per sub. Color-coded status badges: Active, Expiring Soon (within 30 days), or Expired. Attach COI PDFs directly to the sub record.
Portal access for subs
Invite subs to a read-only portal via the same magic-link system your clients use. They see their POs, invoices, and project summaries — no app to install, no login to manage.
Issue POs, convert to bills
Full purchase order workflow from draft through vendor-signed approval. PO line items tie to budget items for committed-cost tracking. One-click conversion from approved PO to bill — no re-keying line items.
Pay subs directly
Pay bills by ACH, virtual card, or check directly from KonstructIQ. Auto-suggest preferred deposit method per sub. Validate ACH account holder names before sending.
QuickBooks sync for 1099 prep
Sub records sync to QuickBooks Online as vendors automatically. All bills and payments sync too — so 1099 totals are accurate without a year-end reconciliation sprint.
Core Features
What KonstructIQ gives you for sub management
Sub roster with 170+ trade tags
Tag every sub with the trades they perform — from Site Work to Painting to specialty electrical. 170+ predefined trade tags. Multi-trade subs supported. Searchable and filterable by trade, business name, or contact.
COI tracking with auto-expiry alerts
Track General Liability, Workers' Comp, Commercial Auto, Professional Liability, Umbrella, and Contractor's Tools per sub. Color-coded status badges: Active, Expiring Soon (within 30 days), or Expired. Attach COI PDFs directly to the sub record.
Portal access for subs
Invite subs to a read-only portal via the same magic-link system your clients use. They see their POs, invoices, and project summaries — no app to install, no login to manage.
Issue POs, convert to bills
Full purchase order workflow from draft through vendor-signed approval. PO line items tie to budget items for committed-cost tracking. One-click conversion from approved PO to bill — no re-keying line items.
Pay subs directly
Pay bills by ACH, virtual card, or check directly from KonstructIQ. Auto-suggest preferred deposit method per sub. Validate ACH account holder names before sending.
QuickBooks sync for 1099 prep
Sub records sync to QuickBooks Online as vendors automatically. All bills and payments sync too — so 1099 totals are accurate without a year-end reconciliation sprint.
FAQ
Common questions about subcontractor management
How many trade tags can I assign to a sub?
What insurance types can I track?
How does COI expiry alerting work?
Do subs need to create an account to use the portal?
Does sub data sync to QuickBooks?
FAQ
Common questions about subcontractor management
How many trade tags can I assign to a sub?
What insurance types can I track?
How does COI expiry alerting work?
Do subs need to create an account to use the portal?
Does sub data sync to QuickBooks?
FAQ
Common questions about subcontractor management
How many trade tags can I assign to a sub?
What insurance types can I track?
How does COI expiry alerting work?
Do subs need to create an account to use the portal?
Does sub data sync to QuickBooks?
Every sub. Tracked, compliant, and paid on time.
See how KonstructIQ keeps your sub relationships organized from first contact through final payment.
Every sub. Tracked, compliant, and paid on time.
See how KonstructIQ keeps your sub relationships organized from first contact through final payment.
Every sub. Tracked, compliant, and paid on time.
See how KonstructIQ keeps your sub relationships organized from first contact through final payment.