Construction Change Order Management Software

Problem

Scope changes become margin problems when there's no system

Most change orders start the same way: a client texts or calls asking for something different. That request goes to the back office, someone gets a quote, a number gets texted back, and the client responds in a thread that no one can find six weeks later.

By the time the job is done, it's unclear what was approved, when, and for how much. Disputed change orders eat into margins — and without a paper trail, contractors rarely win those conversations.

Problem

Scope changes become margin problems when there's no system

Most change orders start the same way: a client texts or calls asking for something different. That request goes to the back office, someone gets a quote, a number gets texted back, and the client responds in a thread that no one can find six weeks later.

By the time the job is done, it's unclear what was approved, when, and for how much. Disputed change orders eat into margins — and without a paper trail, contractors rarely win those conversations.

Problem

Scope changes become margin problems when there's no system

Most change orders start the same way: a client texts or calls asking for something different. That request goes to the back office, someone gets a quote, a number gets texted back, and the client responds in a thread that no one can find six weeks later.

By the time the job is done, it's unclear what was approved, when, and for how much. Disputed change orders eat into margins — and without a paper trail, contractors rarely win those conversations.

Core Features

How KonstructIQ handles change orders

Auto-numbered and sequenced

Every change order gets a sequential name automatically — CO-1, CO-2, and so on. Status moves from Draft → Sent → Approved or Declined, with dates stamped at every stage. Due dates default to 30 days from creation and are overridable per CO.

Built on top of your budget

Change orders aren't separate documents — they're precise modifications to the project budget. Pre-populate line items from any active budget in one step, add new categories or fees, and adjust quantities without touching the original budget until you're ready to merge.

Consistent profit math

Markup or margin per cost type applies the same way it does in your estimates. Labor, materials, and equipment each carry their own default profit percentages into the change order. Override at the line-item level when needed.

Client approval via secure link

Send the change order by email with a custom subject and message. The client opens it via a secure guest link — no account or password required. They approve with a digital signature or decline with a written reason. Engagement tracking shows when it was opened and clicked.

Locked on approval

Once a client signs, the change order locks. Re-edits require an explicit unapproval action that nullifies the signature — so the record stays clean and defensible.

One click to invoice

Approved change orders convert directly to an itemized invoice — line items, quantities, costs, and profit all carry over without re-entry. Multiple change orders can reference the same budget without conflict.

Attachment support

Attach scope letters, photos, and sub quotes to any change order. Everything that informed the change lives in one place.

Core Features

How KonstructIQ handles change orders

Auto-numbered and sequenced

Every change order gets a sequential name automatically — CO-1, CO-2, and so on. Status moves from Draft → Sent → Approved or Declined, with dates stamped at every stage. Due dates default to 30 days from creation and are overridable per CO.

Built on top of your budget

Change orders aren't separate documents — they're precise modifications to the project budget. Pre-populate line items from any active budget in one step, add new categories or fees, and adjust quantities without touching the original budget until you're ready to merge.

Consistent profit math

Markup or margin per cost type applies the same way it does in your estimates. Labor, materials, and equipment each carry their own default profit percentages into the change order. Override at the line-item level when needed.

Client approval via secure link

Send the change order by email with a custom subject and message. The client opens it via a secure guest link — no account or password required. They approve with a digital signature or decline with a written reason. Engagement tracking shows when it was opened and clicked.

Locked on approval

Once a client signs, the change order locks. Re-edits require an explicit unapproval action that nullifies the signature — so the record stays clean and defensible.

One click to invoice

Approved change orders convert directly to an itemized invoice — line items, quantities, costs, and profit all carry over without re-entry. Multiple change orders can reference the same budget without conflict.

Attachment support

Attach scope letters, photos, and sub quotes to any change order. Everything that informed the change lives in one place.

Core Features

How KonstructIQ handles change orders

Auto-numbered and sequenced

Every change order gets a sequential name automatically — CO-1, CO-2, and so on. Status moves from Draft → Sent → Approved or Declined, with dates stamped at every stage. Due dates default to 30 days from creation and are overridable per CO.

Built on top of your budget

Change orders aren't separate documents — they're precise modifications to the project budget. Pre-populate line items from any active budget in one step, add new categories or fees, and adjust quantities without touching the original budget until you're ready to merge.

Consistent profit math

Markup or margin per cost type applies the same way it does in your estimates. Labor, materials, and equipment each carry their own default profit percentages into the change order. Override at the line-item level when needed.

Client approval via secure link

Send the change order by email with a custom subject and message. The client opens it via a secure guest link — no account or password required. They approve with a digital signature or decline with a written reason. Engagement tracking shows when it was opened and clicked.

Locked on approval

Once a client signs, the change order locks. Re-edits require an explicit unapproval action that nullifies the signature — so the record stays clean and defensible.

One click to invoice

Approved change orders convert directly to an itemized invoice — line items, quantities, costs, and profit all carry over without re-entry. Multiple change orders can reference the same budget without conflict.

Attachment support

Attach scope letters, photos, and sub quotes to any change order. Everything that informed the change lives in one place.

FAQ

Common questions about change order management

How does a change order get started?

Does the client need an account to approve?

What happens to the budget when a CO is approved?

Can I attach documents to a change order?

How does a change order become an invoice?

What if a client disputes a CO after the job?

FAQ

Common questions about change order management

How does a change order get started?

Does the client need an account to approve?

What happens to the budget when a CO is approved?

Can I attach documents to a change order?

How does a change order become an invoice?

What if a client disputes a CO after the job?

FAQ

Common questions about change order management

How does a change order get started?

Does the client need an account to approve?

What happens to the budget when a CO is approved?

Can I attach documents to a change order?

How does a change order become an invoice?

What if a client disputes a CO after the job?

Every scope change. Documented, approved, and invoiced.

See how KonstructIQ handles the full change order workflow — from the first line item to the client's signature.

Request a Demo

Explore Project Management

Every scope change. Documented, approved, and invoiced.

See how KonstructIQ handles the full change order workflow — from the first line item to the client's signature.

Request a Demo

Explore Project Management

Every scope change. Documented, approved, and invoiced.

See how KonstructIQ handles the full change order workflow — from the first line item to the client's signature.

Request a Demo

Explore Project Management