Construction Budget Software: From Estimate to Final Invoice
The flexibility of a spreadsheet with the discipline of accounting software: trade categories, line items, cost-type breakdowns, and live profit math, all connected to every other financial document.
Core Features
What KonstructIQ budgets give you
Flexible hierarchy
Organize work by trade category with full sub-item breakdowns. Add fees, taxes, discounts, and allowances at the budget level. Mark individual line items as taxable or non-taxable. Re-order, re-parent, and re-categorize items as the job evolves.
Inline editing with live rollups
Click any cell to edit quantities, unit costs, descriptions, or unit names: no modals, no page reloads. Category totals and the grand total recalculate instantly. Expand and collapse categories to focus on the section you're working on.
Markup or margin, your choice
Toggle each item between markup percentage and gross-margin percentage. Apply different profit percentages by cost type: Labor gets one rate, Materials another. Override at the line-item level for custom pricing.
Cost type visibility
Break every line item into Labor, Materials, Equipment, or custom cost types with per-type default markups. See cost-type rollups at the budget level for accurate job-cost reporting.
Client-ready sharing and approvals
Status workflow: Draft → Sent → Approved or Declined. Configure what clients see: categories only, line items, sub-items, or prices at any level. Capture a digital client signature on approval. Lock the budget post-approval: changes route through change orders.
Connected to every money document
Budget line items flow into invoices. Bills update billed-amount fields automatically. Change orders reference the original budget. Live tracking of invoiced, billed, paid, and changed totals at every level.
Actuals and Reporting
Every dollar tied back to the budget
Bills matched to budget lines
AI reads vendor bills and matches each line to the right budget item. Split one bill across many lines, and pass vendor costs through to client invoices.
Purchase orders for committed costs
Link each purchase order line to a budget line item so committed costs stay tied to the right scope. Approved purchase orders convert to bills in one click.
Labor by line item
Time cards allocate every shift to a project, a job type, and a budget line item, with regular, overtime, and double-time hours tracked separately.
Change orders against the original
Build change orders on top of your budget and track changes separately from the original. Clients approve with a signature, and an approved change order converts to an invoice in one click.
Reports with projected profit
Project Costs shows estimate, changes, revised budget, actual billed, balance, and projected profit by category and line item. Cost Types and Labor Costs reports show where the money goes, and a Project Summary PDF packages it for the bank or the client.
QuickBooks sync
Clients, vendors, and bill payments sync both ways with QuickBooks Online. Projects, bills, and invoices sync from KonstructIQ to QuickBooks.
FAQ